Terms of Service

1. Acceptance of Terms

By accessing or using InvoiceFlow AI ("the Service"), you agree to be bound by these Terms of Service. If you do not agree to these terms, please do not use our platform. We reserve the right to update these terms at any time, with notice provided via email or in-app notification.

2. Description of Service

InvoiceFlow AI provides a cloud-based invoicing and client management platform including invoice creation, PDF export, recurring billing, AI-powered logo generation, Gmail integration, and related features. The Service is provided on a subscription basis with tiered plan options.

3. Account Registration

• You must provide accurate and complete information when creating an account.
• You are responsible for maintaining the confidentiality of your account credentials.
• You must notify us immediately of any unauthorised use of your account.
• You must be at least 18 years old to use this Service.
• One person or legal entity may not maintain more than one free account.

4. Subscription Plans and Billing

• Subscriptions are billed monthly or annually as chosen at signup.
• Free plan features are subject to the usage limits described on our pricing page.
• Paid subscriptions automatically renew unless cancelled before the renewal date.
• Refunds are provided at our discretion within 14 days of a new subscription purchase.
• We reserve the right to change pricing with 30 days' notice to existing subscribers.

5. Acceptable Use

You agree not to use the Service to:

• Create or send fraudulent, misleading, or illegal invoices.
• Violate any applicable laws or regulations.
• Transmit spam, malware, or harmful content.
• Attempt to gain unauthorised access to our systems or other users' accounts.
• Reverse-engineer, decompile, or disassemble any part of the Service.
• Use the Service for any purpose that competes with InvoiceFlow AI without prior written consent.

6. Your Data and Content

You retain full ownership of all data and content you create within the platform (invoices, client records, logos, etc.). By using the Service, you grant us a limited licence to store, process, and display your content solely for the purpose of providing the Service. We do not claim any ownership rights over your content.

7. Gmail Integration

The Gmail integration is subject to Google's Terms of Service and API policies. By connecting your Gmail account, you authorise us to send emails on your behalf as explicitly directed by you. You may revoke this access at any time from Settings or from your Google Account permissions.

8. Intellectual Property

All platform software, design, trademarks, and branding belong to InvoiceFlow AI. AI-generated logos and content created using our tools are owned by you upon generation. We do not retain rights to logos or creative assets you generate using our AI tools.

9. Limitation of Liability

To the maximum extent permitted by law, InvoiceFlow AI shall not be liable for any indirect, incidental, special, or consequential damages arising from your use of the Service. Our total liability to you for any claim shall not exceed the amount you paid us in the 12 months preceding the claim.

10. Service Availability

We aim for 99.9% uptime but do not guarantee uninterrupted access. We may perform maintenance that temporarily limits availability. We are not liable for damages resulting from service interruptions.

11. Termination

You may cancel your account at any time from the Settings page. We reserve the right to suspend or terminate accounts that violate these Terms. Upon termination, you may export your data for 30 days before it is permanently deleted.

12. Governing Law

These Terms are governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

13. Contact

For questions about these Terms, contact us at: invoiceflow@clientcarepro.co.uk